One system to manage clients, candidates, and placements. Built for high-volume staffing agencies that need speed, not enterprise overhead.
Recruiters end up juggling CRM + ATS + spreadsheets because no single tool handles the agency workflow correctly.
Traditional CRMs track deals, not candidates. No pipeline stages, no candidate profiles, no interview workflow.
Legacy ATS platforms assume internal hiring. It's impossible to see all open roles across 20+ clients in one view.
Clients in Salesforce, candidates in Bullhorn, revenue in Excel. Time lost to copy-paste and reconciliation.
Yena combines a lightweight ATS with CRM capabilities tuned for agencies.
See every open role across all clients in one board. Filter by urgency or type to focus on what matters.
Pull profiles in one click—no copy-paste. Auto-enrich with skills and contact info instantly.
Store decision makers and hiring managers. Track last touch and overall relationship health.
Log who you submitted where. Avoid double submissions and keep context clear.
Track placements, fees, and margins. See which clients and recruiters drive revenue.
Drag-and-drop pipelines. Bulk actions. Onboard new recruiters in an hour, not a week.
| Dimension | Salesforce / HubSpot | Workable / Softgarden | Yena Recruiting CRM |
|---|---|---|---|
| Built For | Sales teams & deals | Internal hiring | Staffing agencies |
| Client Management | ✅ | Basic notes | ✅ Full CRM |
| Candidate Management | ❌ | ✅ | ✅ |
| Multi-client Pipelines | ❌ | Limited | ✅ Native view |
| Placement Tracking | Custom objects | ❌ | ✅ Built-in |
| Setup Time | Weeks + consultants | 2-8 weeks | 24 hours |
| Annual Cost | €10K-€40K | €5K-€30K | €3K-€20K |
10 recruiters managing 40-60 open roles.
Result: Average placements per recruiter +30%. Time spent updating tools -50%.
Hundreds of contractors on assignment.
Result: Automated reminders for end dates. Proactive redeployment before assignments end.
High-velocity roles, short cycles.
Result: One-click submissions to multiple clients. Rapid feedback loops.
"We replaced HubSpot + Bullhorn + Excel with Yena. Tool spend -55%, placements per recruiter +32% in six months."
"Our old CRM treated candidates like 'contacts'. Yena understands candidates, roles, and placements. The revenue dashboard finally matches reality."
"Renewals used to slip through the cracks. Now we see every assignment end date in one place."
Both. It combines ATS workflows (pipelines, interviews, candidates) with CRM capabilities (clients, contacts, contracts, revenue). No need for a separate CRM tool.
Many small and mid-sized agencies do. If you rely heavily on complex sales forecasting, you might keep a slim CRM, but client relationship management and recruiting workflows can move entirely into Yena.
One candidate profile, multiple submissions. Yena tracks where each candidate has been sent, what feedback came back, and prevents accidental double submissions.
Yes. Store fee structure per client and log placements with fee amounts. Export data to your accounting system or connect via Zapier.
CSV or API import from tools like Bullhorn, Salesforce, HubSpot, Workable. White-glove migration is available for larger databases.