IT recruitment software

Run technical searches without losing the human review

One workspace for sourcing, qualification, relationship history and client-ready shortlists across specialist technology assignments.

A practical fit for

  • Executive search and staffing teams handling specialist engineering, product, data, security or infrastructure roles.
  • Agencies that need both new-market sourcing and disciplined rediscovery of candidates already held in their CRM.
  • Recruiters who want AI-assisted matching while retaining a visible, human decision at each shortlist and outreach step.

Probably not the right fit for

  • Employers looking for an autonomous system that chooses candidates or sends every message without recruiter approval.
  • Very large enterprises whose primary requirement is a deeply customised HR suite spanning payroll, learning and workforce planning.

What makes this search difficult

Technical titles rarely tell the whole story

A platform engineer, site reliability engineer and cloud engineer may overlap, yet the required stack, scale and operating context differ. Search needs room for synonyms and adjacent experience, followed by informed recruiter review.

Evidence is scattered

Relevant context may sit across a public profile, a portfolio, earlier conversations and notes in the CRM. Copying fragments between tools creates stale records and makes it harder to explain why someone belongs on a shortlist.

Fast outreach can still be poor outreach

Scarce specialists receive generic messages constantly. A useful workflow should help a consultant inspect role fit and relationship history before deciding whether, when and how to contact someone.

How Yena supports the work

Search beyond exact job titles

Search the public web, approved data providers and your own recruiting CRM, then refine a working pool by relevant skills, context and location rather than relying on one title string.

Review AI-assisted matches

Use matching as a prioritisation aid. The consultant can inspect the available evidence, correct assumptions and decide whether a profile belongs in the process.

Keep relationship context in the ATS and CRM

Capture available profile information into a reviewable workflow alongside notes, stages and prior interactions, so a new assignment starts with the team’s existing knowledge.

Prepare deliberate outreach

Reveal available contact details for recruiter review and use the assignment context to prepare a relevant approach. Availability does not replace a lawful basis, suppression rules or professional judgement.

An illustrative workflow

This is a working pattern, not a promised result. Your process, data rights and review steps still determine the outcome.

1

Frame the technical brief

Translate the client conversation into must-have capabilities, useful adjacencies, location limits and clear reasons a profile should not advance.

2

Build and inspect a search pool

Search external sources and the existing CRM. Review why suggested people may fit, rather than treating an algorithmic order as a decision.

3

Qualify with shared evidence

Record recruiter notes, availability, motivation and open questions in the same workflow. Keep uncertain claims marked for confirmation.

4

Deliver an explainable shortlist

Move only reviewed candidates forward and give the client a concise account of fit, gaps and points that still need validation.

What to verify in a product evaluation

  • Can consultants search their own CRM and permitted external sources from one assignment?
  • Does every AI-assisted match expose enough context for a recruiter to challenge it?
  • Can the team preserve consent, objection, retention and suppression information in its process?
  • Are contact details presented for review rather than treated as permission to contact?
  • Can researchers and client-facing consultants share notes without creating duplicate candidate records?
  • Does the vendor explain data sources, subprocessors, access controls and deletion handling clearly?

Evidence and regulatory context

These primary sources frame the data-protection and human-oversight questions behind the workflow.

  1. 1. EU General Data Protection Regulation

    Primary legal text for lawful processing, transparency, data minimisation and data-subject rights.

  2. 2. EU Artificial Intelligence Act

    Primary legal text for understanding risk, information and oversight duties around AI-supported employment decisions.

Test the workflow with a real search

Bring one representative assignment and your approval rules. We’ll walk through sourcing, review and hand-off without assuming the platform fits every process.

Book a guided product evaluation