Executive Search CRM: The platform firms actually want..
Manage relationships over months, not applications over days. Built for confidential searches, C-suite coordination, and the long game.
Executive search doesn't fit in transactional ATS platforms..
You're not processing 1,000 applicants for a junior role. You're nurturing 12 passive candidates over 18 months. Legacy tools force you into workflows that make zero sense for confidential C-suite recruiting.
How Yena works for executive search..
1. Build Deep Relationships
Track every interaction over months. Capture motivations, timing, family, and compensation philosophy.
2. Manage Confidentiality
Set client anonymity. Control stakeholder visibility per search. Prevent information leakage.
3. Coordinate Stakeholders
Centralize client feedback, internal assessments, and candidate comms. Everyone aligned.
Built specifically for how search firms work.
Relationship Timelines
Full history of every touchpoint, meeting, email, and conversation. Context that matters.
Confidential Search
Client anonymity controls, stakeholder permissions, search numbering. Zero leakage.
Long-Cycle Pipeline
Track candidates from first contact through 18+ month nurtures with custom stages.
Stakeholder Sync
CEO feedback, board input, search committee notes—all consolidated securely.
Comp & Terms
Salary expectations, equity structures, bonus terms, relocation packages.
LinkedIn Integration
1-click import. Auto-enrich profiles. Build executive pipelines without data entry.
Why firms choose Yena over legacy ATS.
| Feature | Greenhouse / Lever | Yena for Executive Search |
|---|---|---|
| Built For | High-volume (1,000+ apps) | Executive Search (Long-cycle) |
| Workflow Model | Application Tracking | Relationship Management |
| Timeline Focus | 30-90 day fills | 6-18 month nurtures |
| Candidate Context | Resume + basic notes | Full history, motivations, timing |
| Confidentiality | Basic or none | Multi-level controls |
| Setup Time | 4-8 weeks | Start with a guided product evaluation using your own recruiting workflow. |
| Pricing | $20K-$50K+ annually | €3K-€20K annually |
How search firms use Yena..
PE-Backed CFO Search
Challenge
18-month search for CFO. 4 stakeholders (CEO, board, PE partner, audit committee). Confidential until finalist.
Outcome
Placed CFO at €350K. Zero leaks. Closed in 3 weeks from finalist to start.
DACH CMO Search
Challenge
B2B SaaS expanding across DACH. Candidates in 3 countries. Complex relocation from Zurich to Berlin.
Outcome
Placed Swiss candidate. Relocation negotiated smoothly. Family considerations tracked and addressed.
Board-Level Passive Pipeline
Challenge
Building bench of board-ready execs. 50+ passive relationships. Tracking readiness timing.
Outcome
Filled 2 board roles in 4 weeks from existing pipeline. Avg search: 3 weeks vs 6 months cold.
Trusted by executive search firms..
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Frequently Asked Questions
Traditional ATS platforms process applicants. Yena is CRM-first, built for nurturing passive candidates over long cycles and managing confidential searches.
Start with a guided product evaluation using your own recruiting workflow.
Set client anonymity per search. Control stakeholder visibility. Candidates see masked client names until they confirm interest.
Built for European employment law. GDPR-compliant architecture, data residency controls, and consent management are built-in.