Recruiting CRM for Agencies: The platform you actually need..
Gerir clientes, candidatos, e colocações numa única plataforma. Acompanhe receitas, coordene pipelines multi-cliente.
Why recruiting agencies outgrow traditional ATS platforms.
You're not hiring for one company. You're managing 10-20 client relationships simultaneously. Traditional ATS platforms force you into single-company workflows, leaving you to juggle 3 separate tools.
- Client contracts & fee structures linked to jobs
- Revenue dashboards auto-update from placements
- Submit candidates to multiple clients seamlessly
How Yena works as a recruiting CRM + ATS.
Everything you need to run a profitable agency.
1. Build your client portfolio
Add client companies with contacts, contract terms, and fee structures. Track relationship history. Set reminders for follow-ups.
2. Coordinate candidates
Source once, submit to multiple clients. Track which candidates are submitted where. Prevent duplicate submissions automatically.
3. Track revenue & placements
Log every placement. Track fees and payment status. See which clients are most profitable. Generate invoices in one click.
Funcionalidades de CRM para Agências.
Client CRM
Full client profiles with contacts, contracts, history, and open roles. Track relationships over months and years.
Pipeline de Negócio
See all clients and their open roles in one dashboard. Filter, sort, and manage hundreds of opportunities simultaneously.
Candidate Coord.
Submit candidates to multiple clients. Track submittal status. Prevent duplicates. Centralize feedback.
Revenue Tracking
Track every placement, fee, and payment. See which clients and roles are most profitable.
Fee Management
Store contract terms, fee structures, exclusivity periods. Track payment schedules. Never lose track.
Team Collaboration
Real-time updates for your recruiting team. Assign clients and candidates. Track who's working on what.
LinkedIn Import
1-click import from LinkedIn. Auto-enrich profiles. Build candidate pipelines 10x faster than manual copy-paste.
Relatórios de Receitas
Track placements per client, per recruiter, per role type. Time-to-fill metrics. Client profitability analysis.
Why agencies choose Yena.
| Feature | Salesforce + Bullhorn | HubSpot + Greenhouse | Yena Recruiting CRM |
|---|---|---|---|
| System Architecture | 2 separate platforms | 2 separate platforms | Unified CRM + ATS |
| Client Management | CRM only | CRM only | Built-in |
| Revenue Tracking | Reports module | Custom objects | Built-in placement tracking |
| Setup Time | 6-8 weeks | 6-8 weeks | 24 hours |
| Annual Cost | $40K-$80K | $30K-$60K | €3K-€20K |
| Data Sync | Manual/Zapier ($$) | Manual/Custom API | No sync needed |
How different agencies use Yena..
Tech Staffing Agency
15 recruiters • 30 active clients
Challenge
Managing 80+ roles. Candidates submitted to multiple clients. Profitability visibility issues.
Outcome
Increased placements 35%. Reduced time-to-fill to 28 days. Identified top 5 profitable clients.
Executive Search Boutique
5 partners • 15 clients
Challenge
High-touch relationships. Multiple stakeholders. Complex fee negotiations. Confidentiality needed.
Outcome
Closed 12 C-suite roles. 85% client retention. All stakeholder feedback centralized.
Sales & Marketing Rec
8 recruiters • 25 clients
Challenge
High volume (100+ roles/yr). Fast moving. Need speed and efficiency.
Outcome
Filled 120 roles. Time-to-shortlist reduced to 6 hours. Client satisfaction 4.7/5.
Trusted by agencies across Europe..
"We replaced HubSpot + Bullhorn + Excel with Yena. Tool spend -55%, placements per recruiter +32% in six months."
"Our old CRM treated candidates like 'contacts'. Yena understands candidates, roles, and placements. The revenue dashboard finally matches reality."
"Renewals used to slip through the cracks. Now we see every assignment end date in one place."
Works with your existing tools
Frequently Asked Questions
Both. It combines ATS workflows (pipelines, interviews, candidates) with CRM capabilities (clients, contacts, contracts, revenue). No need for a separate CRM tool.
Many small and mid-sized agencies do. If you rely heavily on complex sales forecasting, you might keep a slim CRM, but client relationship management and recruiting workflows can move entirely into Yena.
One candidate profile, multiple submissions. Yena tracks where each candidate has been sent, what feedback came back, and prevents accidental double submissions.
Yes. Store fee structure per client and log placements with fee amounts. Export data to your accounting system or connect via Zapier.
CSV or API import from tools like Bullhorn, Salesforce, HubSpot, Workable. White-glove migration is available for larger databases.