Client relationships, candidate pipelines, and business development — in one system built for how agencies actually work.
Generic CRMs like Salesforce or HubSpot track deals. Recruitment agencies don't have deals — they have mandates, candidates, and client relationships that span years. Forcing agency workflows into a sales CRM means endless customisation, broken reporting, and consultants who hate the software.
Standard ATS platforms solve half the problem. They track candidates but ignore the client side. So you end up with an ATS for candidates and a separate CRM for clients, with no connection between them. Two systems, double the data entry, and critical context lost in the gap.
Yena combines both. One system for candidates and clients. Every placement links back to the client relationship. Every candidate interaction is visible when you're preparing a shortlist. That's not a feature — it's the fundamental architecture.
Not adapted from a sales CRM. Not a corporate ATS with agency features bolted on. Built from scratch for how agencies operate.
Track every interaction with your clients — calls, emails, meetings, placement history. Know exactly where each relationship stands before your next conversation.
Describe what your client needs and let the AI search your entire database. Semantic matching understands career trajectories, not just keywords.
Run 15 mandates simultaneously without losing track. Each search has its own pipeline, timeline, and candidate shortlist.
Consent management, automated retention policies, and right-to-erasure workflows. Designed for European data protection from day one.
Source candidates directly from LinkedIn into your database. One click captures profile data, work history, and contact information.
Track placements, fees, time-to-shortlist, and consultant performance. The metrics that actually drive agency profitability.
Straight answers, no sales language.
Most ATS platforms are built for corporate HR teams processing inbound applications. Yena is built for recruitment agencies managing outbound searches, client relationships, and candidate pipelines across multiple mandates. The CRM and ATS are integrated, not bolted together.
Yes. Yena supports import from CSV, Excel, and direct migration from other ATS platforms including Bullhorn, Vincere, and Loxo. Our team handles the migration at no additional cost.
Yena pricing starts at €69 per user per month for the Pro plan. The Team plan at €99 per user per month includes advanced AI features, API access, and priority support. No setup fees, no long-term contracts.
Most agencies are operational within 24 hours. Data migration from an existing system typically takes 2-3 business days depending on volume.
Yena is optimised for permanent placement and executive search. If your primary business is temporary staffing with timesheet management and payroll integration, platforms like Bullhorn or Vincere may be better suited. If you do a mix of perm and retained search, Yena handles the search side well.